Police records Technician
Company: City of Huntington Beach, CA
Location: Huntington Beach
Posted on: January 27, 2023
Description The Records Technician is an entry level position
for candidates with little or no law enforcement records
experience. Candidates with law enforcement records experience may
be considered for hire at the Records Specialist level depending on
qualifications. With close supervision, performs a variety of
clerical tasks and support functions within the Records Bureau of
the Police Department; and performs other duties as required within
the scope of the classification. DISTINGUISHING CHARACTERISTICS The
Police Records Technician is an entry-level position in the class
within the Records Bureau of the Police Department. Incumbents are
proficient at typing and trained to perform a wide range of record
processing, recording and retrieval and have no supervisory
responsibilities. Examples of Essential Duties Types forms,
letters, reports and other documents; records and files various
documents and police reports; completes registration forms,
receipts and other pre-printed forms; operates copy machine,
teletype, fax machine, telecopier, cash register and industrial
shredder; distributes teletype messages, police reports, and
related court documents to appropriate personnel. Responds to
requests for warrant checks, MCAPS, automated Jail system and
similar information. May be assigned to word processing section on
a regular basis; responds to questions and complaints from the
public in accordance with departmental procedures. Provides
information that assists detectives and officers in the field in
conducting their investigations. Presents facts related to laws and
ordinances; releases copies of police reports as required by law
and answers general questions related to police programs. Accepts
and processes private property impounds and repossessions; releases
recovered stolen, impounded or stored vehicles; researches and
responds to requests from insurance companies, probation officers,
and other agencies; completes booking process of arrestees;
processes temporary/permanent restraining orders. Performs data
entry to the Automated Records System; processes special licensing
applications and forwards information to the Department of Justice;
registers narcotics/sex offenders. Performs basic teletype duties
involving entry into CLETS/NCIC databases; may conduct body search
of female suspects; may be required to maintain temporary control
of minor children taken from unfit homes or adult offenders. The
preceding duties have been provided as examples of the essential
types of work performed by positions within this job
classification. The City, at its discretion, may add, modify,
change or rescind work assignments as needed. Minimum
Qualifications Any combination of education, training, and
experience that would likely provide the knowledge, skills, and
abilities to successfully perform in the position is qualifying. A
typical combination includes: Knowledge of: City and Department
policies and procedures; basic organization and operations of a
police department; all clerical practices which relate to filing,
verifying, word processing, checking, maintaining records and
proper English usage; legal terminology; code books; word
processing and Department manuals; federal and state codes for
release of information/confidentiality; CLETS users guide; DOJ POST
Records manual; computer manuals. Ability to: Function effectively
in a complex work environment; learn assigned tasks readily;
perform several tasks simultaneously; work courteously and
professionally with the public and City personnel; read and
understand code books and user manuals; produce a variety of
documents; work cooperatively with others; follow written and oral
instructions; operate computers, transcription equipment, teletype
and other office equipment. Education: High school diploma or
equivalent. Experience: One year in an office environment, with
computer usage and typing speed of 30 wpm. Shift Assignment: Must
be available to work all assigned shifts, including evenings,
weekends and holidays. Background Investigation: Must successfully
pass a comprehensive background investigation including a
polygraph. Reclassification: Current City employees who have
successfully completed twelve months in the position of Police
Records Technician and receive a recommendation from the Police
Records Administrator and the Chief, may be eligible for
reclassification to Police Records Specialist. APPLICATION AND
SELECTION PROCESS * An official on-line application must be
completed in its entirety. Incomplete applications will not be
accepted. PLEASE NOTE:Not all candidates may be invited to the next
steps in the process, including an online performance exam and an
interview; depending on number of applications received and the
needs of the department .
* Applicants meeting the minimum qualifications will be sent an
invitation by email to complete an online Criticall Examination.
This includes testing skills required to be successful in the
position. It will also include a typing test and the minimum net
typing speed is 30 WPM.
* Candidates receiving a passing score on the Criticall exam will
be invited to an oral board interview.
* Candidates successfully passing the written and oral exams will
be placed on an employment eligible list from which hires may be
made. The employment eligible list is valid for up to one year,
unless exhausted sooner.
* Candidates considered for hire must undergo a comprehensive
background investigation, which includes (but is not limited
to)LiveScanfingerprinting, polygraph exam, credit check,
reference/employer checks, DOJ and FBI checks, etc.
* Upon a conditional offer of employment, a pre-placement medical
evaluation and drug screening must be completed with acceptable
* Upon hire, employee is subject to further reporting from DOJ via
subsequent arrest notification.
* IMPORTANT:In-house candidates who did not apply by the closing
date of the promotional recruitment may apply to the "open"
recruitment if applicable. However, they will compete based on the
standards established for the "open" recruitment and if successful,
will place on the "open" eligible list. Our primary means of
communication with applicants/candidates is sent via email;
therefore, please include a valid email address on your
application. Supplemental Information Work involves exposure to
potential physical harm. There is frequent need to stand, reach
overhead, sit, stoop, walk, work in confined spaces, and perform
other similar actions during the course of the workday. Must be
able to work any shift, including weekends and holidays. Employee
accommodations for physical disabilities will be considered on a
case-by-case basis. COMMON DISQUALIFIERS - Civilian Please review
the following common disqualifiers. If any items listed pertain to
you, you will be automatically disqualified in the background
investigation. You may, at this time want to screen yourself and
withdraw prior to starting the recruitment process. Illegal use or
possession of drugs The following examples of illegal drug use or
possession will be considered automatic disqualifiers for
applicants, with no exceptions: * Any adult use or possession of a
drug classified as a hallucinogenic within three years prior to
application for employment.
* Any other illegal adult use or possession of a drug not mentioned
above (including cocaine) within three years prior to application
* Any illegal adult use or possession of a drug while employed in
any law enforcement capacity, military police, or as a student
enrolled in college accredited courses related to the criminal
* Any adult manufacture or cultivation of a drug or illegal
* Failure to divulge to the Department any information about
personal illegal use or possession of drugs.
* Any drug test of the applicant, during the course of the hiring
process, where illegal drugs are detected.
* The following examples of illegal drug use or possession will be
considered in relationship to the overall background of that
individual and may result in disqualification:
* Any illegal use or possession of a drug as a juvenile.
* Any illegal adult use or possession of a drug that does not meet
the criteria of the automatic disqualifiers specified above (e.g.,
cocaine use longer than three years.)
* Any illegal or unauthorized use of prescription medications.
Motor Vehicle Operations * Receipt of three or more moving
violations (or any single violation of a potential life threatening
violation, such as reckless driving, speed contest, suspect of a
pursuit, etc.) within three years prior to application. Moving
violations for which there is a factual finding of innocence shall
not be included.
* Involvement as a driver in two or more chargeable (at fault)
collisions within three years prior to date of application.
* A conviction for driving under the influence of alcohol and/or
drugs within three years prior to application or any two
convictions for driving under the influence of alcohol and/or
drugs. Arrests * Conviction of any criminal offense classified as a
misdemeanor under California law within three years prior to
* Conviction for two or more misdemeanor offenses under California
law as an adult.
* Conviction of any offense classified as a misdemeanor under
California law while employed as a peace officer (including
military police officers.)
* Admission(s) of having committed any act amounting to a felony
(including felony-misdemeanor offenses) under California law, as an
adult, within five years prior to application or while employed as
a peace officer (including military police officers.)
* Admission(s) of administrative conviction of any act while
employed as a peace officer (including military police officers)
involving lying, falsification of any official report or document,
* Admission(s) of any act of domestic violence as defined by law,
committed as an adult.
* Admission(s) of any criminal act, whether misdemeanor or felony,
committed against children including but not limited to: molesting
or annoying children, child abduction, child abuse, lewd and
lascivious acts with a child, or indecent exposure. Acts of
consensual unlawful intercourse accomplished between two minors
shall not be included, unless more than four years difference in
age existed at the time of the acts.
* Having any outstanding warrant of arrest at time of
* Conviction of a felony under Federal or California Law. Integrity
* Any material misstatement of fact or significant
admission/omission during the application or background process may
be disqualifying, including inconsistent statements made during the
initial background interview (Personal History Statement or
Supplemental Questionnaire) or polygraph examination or
discrepancies between this background investigation and other
investigations conducted by other law enforcement agencies.
* Any forgery, alteration, or intentional omission of material
facts on an official employment application document or sustained
episodes of academic cheating. Tattoos * Employees shall not
visibly display markings on the following body parts/areas:
* Head, neck, ears, mouth, scalp, face, hands (exception: wedding
band tattoo on ring finger) * Markings detrimental to good order
are prohibited from visibility. Inappropriate markings are not
permitted to be visible including but not limited to, imagery
depicting racial, sexual, discriminatory, gang related, violence,
obscene language or any offensive, demeaning to persons of ordinary
sensibilities or considered racist or sexist.
* Markings are prohibited from being displayed during the
* court testimony, depositions, school presentations, formal
community meetings, funerals * This policy also does not apply to
Police Recruits while they are attending a Police Academy or
participating in Academy sponsored functions. The policy will apply
to Police Recruits while they are performing any official duty, in
uniform, outside of the Police Academy. Body Art * Body piercing or
alteration to any area of the body visible in any authorized
uniform or attire that is a deviation from normal anatomical
features and which is not medically required is prohibited. Such
body alteration includes, but is not limited to:
* Tongue splitting or piercing.
* The complete or transdermal implantation of any material other
than hair replacement.
* Abnormal shaping of the ears, eyes, nose or teeth.
* Branding or scarification. Work Traits * Having been disciplined
by any employer (including military) as an adult for abuse of
leave, gross insubordination, dereliction of duty , or persistent
failure to follow established policies and regulations.
* Having been involuntarily dismissed (for any reason other than
layoff) from two or more employers as an adult.
* Having held more than seven paid positions with different
employers within the past four years, or more than 15 paid
positions with different employers in the past ten years (excluding
military). Students who attend school away from their permanent
legal residence may be excused from this requirement.
* Having undergone personal bankruptcy more than once, having
current financial obligations for which legal judgments have not
been satisfied, currently having wages garnished, or any other
history of financial instability.
* Uttering any epithet derogatory of another person's race,
religion, gender, national origin or sexual orientation.
* Having been disciplined by any employer as an adult for fighting
in the workplace.
Keywords: City of Huntington Beach, CA, Huntington Beach , Police records Technician, Professions , Huntington Beach, California
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