Police records Technician
Company: City of Huntington Beach, CA
Location: Huntington Beach
Posted on: January 25, 2023
The Records Technician is an entry level position for candidates
with little or no law enforcement records experience. Candidates
with law enforcement records experience may be considered for hire
at the Records Specialist level depending on qualifications.
With close supervision, performs a variety of clerical tasks and
support functions within the Records Bureau of the Police
Department; and performs other duties as required within the scope
of the classification.
The Police Records Technician is an entry-level position in the
class within the Records Bureau of the Police Department.
Incumbents are proficient at typing and trained to perform a wide
range of record processing, recording and retrieval and have no
supervisory responsibilities. Examples of Essential Duties
Types forms, letters, reports and other documents; records and
files various documents and police reports; completes registration
forms, receipts and other pre-printed forms; operates copy machine,
teletype, fax machine, telecopier, cash register and industrial
shredder; distributes teletype messages, police reports, and
related court documents to appropriate personnel.
Responds to requests for warrant checks, MCAPS, automated Jail
system and similar information. May be assigned to word processing
section on a regular basis; responds to questions and complaints
from the public in accordance with departmental procedures.
Provides information that assists detectives and officers in the
field in conducting their investigations. Presents facts related to
laws and ordinances; releases copies of police reports as required
by law and answers general questions related to police
Accepts and processes private property impounds and repossessions;
releases recovered stolen, impounded or stored vehicles; researches
and responds to requests from insurance companies, probation
officers, and other agencies; completes booking process of
arrestees; processes temporary/permanent restraining orders.
Performs data entry to the Automated Records System; processes
special licensing applications and forwards information to the
Department of Justice; registers narcotics/sex offenders.
Performs basic teletype duties involving entry into CLETS/NCIC
databases; may conduct body search of female suspects; may be
required to maintain temporary control of minor children taken from
unfit homes or adult offenders.
The preceding duties have been provided as examples of the
essential types of work performed by positions within this job
classification. The City, at its discretion, may add, modify,
change or rescind work assignments as needed.
Any combination of education, training, and experience that would
likely provide the knowledge, skills, and abilities to successfully
perform in the position is qualifying. A typical combination
Knowledge of: City and Department policies and procedures; basic
organization and operations of a police department; all clerical
practices which relate to filing, verifying, word processing,
checking, maintaining records and proper English usage; legal
terminology; code books; word processing and Department manuals;
federal and state codes for release of information/confidentiality;
CLETS users guide; DOJ POST Records manual; computer manuals.
Ability to: Function effectively in a complex work environment;
learn assigned tasks readily; perform several tasks simultaneously;
work courteously and professionally with the public and City
personnel; read and understand code books and user manuals; produce
a variety of documents; work cooperatively with others; follow
written and oral instructions; operate computers, transcription
equipment, teletype and other office equipment.
Education: High school diploma or equivalent.
Experience: One year in an office environment, with computer usage
and typing speed of 30 wpm.
Shift Assignment: Must be available to work all assigned shifts,
including evenings, weekends and holidays.
Background Investigation: Must successfully pass a comprehensive
background investigation including a polygraph.
Reclassification: Current City employees who have successfully
completed twelve months in the position of Police Records
Technician and receive a recommendation from the Police Records
Administrator and the Chief, may be eligible for reclassification
to Police Records Specialist.
APPLICATION AND SELECTION PROCESS
* An official on-line application must be completed in its
entirety. Incomplete applications will not be accepted. PLEASE
NOTE:Not all candidates may be invited to the next steps in the
process, including an online performance exam and an interview;
depending on number of applications received and the needs of the
* Applicants meeting the minimum qualifications will be sent an
invitation by email to complete an online Criticall Examination.
This includes testing skills required to be successful in the
position. It will also include a typing test and the minimum net
typing speed is 30 WPM.
* Candidates receiving a passing score on the Criticall exam will
be invited to an oral board interview.
* Candidates successfully passing the written and oral exams will
be placed on an employment eligible list from which hires may be
made. The employment eligible list is valid for up to one year,
unless exhausted sooner.
* Candidates considered for hire must undergo a comprehensive
background investigation, which includes (but is not limited
to)LiveScanfingerprinting, polygraph exam, credit check,
reference/employer checks, DOJ and FBI checks, etc.
* Upon a conditional offer of employment, a pre-placement medical
evaluation and drug screening must be completed with acceptable
* Upon hire, employee is subject to further reporting from DOJ via
subsequent arrest notification.
* IMPORTANT:In-house candidates who did not apply by the closing
date of the promotional recruitment may apply to the "open"
recruitment if applicable. However, they will compete based on the
standards established for the "open" recruitment and if successful,
will place on the "open" eligible list.
Our primary means of communication with applicants/candidates is
sent via email; therefore, please include a valid email address on
your application. Supplemental Information
Work involves exposure to potential physical harm. There is
frequent need to stand, reach overhead, sit, stoop, walk, work in
confined spaces, and perform other similar actions during the
course of the workday. Must be able to work any shift, including
weekends and holidays. Employee accommodations for physical
disabilities will be considered on a case-by-case basis.
COMMON DISQUALIFIERS - Civilian
Please review the following common disqualifiers. If any items
listed pertain to you, you will be automatically disqualified in
the background investigation. You may, at this time want to screen
yourself and withdraw prior to starting the recruitment
Illegal use or possession of drugs
The following examples of illegal drug use or possession will be
considered automatic disqualifiers for applicants, with no
* Any adult use or possession of a drug classified as a
hallucinogenic within three years prior to application for
* Any other illegal adult use or possession of a drug not mentioned
above (including cocaine) within three years prior to application
* Any illegal adult use or possession of a drug while employed in
any law enforcement capacity, military police, or as a student
enrolled in college accredited courses related to the criminal
* Any adult manufacture or cultivation of a drug or illegal
* Failure to divulge to the Department any information about
personal illegal use or possession of drugs.
* Any drug test of the applicant, during the course of the hiring
process, where illegal drugs are detected.
* The following examples of illegal drug use or possession will be
considered in relationship to the overall background of that
individual and may result in disqualification:
* Any illegal use or possession of a drug as a juvenile.
* Any illegal adult use or possession of a drug that does not meet
the criteria of the automatic disqualifiers specified above (e.g.,
cocaine use longer than three years.)
* Any illegal or unauthorized use of prescription medications.
Motor Vehicle Operations
* Receipt of three or more moving violations (or any single
violation of a potential life threatening violation, such as
reckless driving, speed contest, suspect of a pursuit, etc.) within
three years prior to application. Moving violations for which there
is a factual finding of innocence shall not be included.
* Involvement as a driver in two or more chargeable (at fault)
collisions within three years prior to date of application.
* A conviction for driving under the influence of alcohol and/or
drugs within three years prior to application or any two
convictions for driving under the influence of alcohol and/or
* Conviction of any criminal offense classified as a misdemeanor
under California law within three years prior to application.
* Conviction for two or more misdemeanor offenses under California
law as an adult.
* Conviction of any offense classified as a misdemeanor under
California law while employed as a peace officer (including
military police officers.)
* Admission(s) of having committed any act amounting to a felony
(including felony-misdemeanor offenses) under California law, as an
adult, within five years prior to application or while employed as
a peace officer (including military police officers.)
* Admission(s) of administrative conviction of any act while
employed as a peace officer (including military police officers)
involving lying, falsification of any official report or document,
* Admission(s) of any act of domestic violence as defined by law,
committed as an adult.
* Admission(s) of any criminal act, whether misdemeanor or felony,
committed against children including but not limited to: molesting
or annoying children, child abduction, child abuse, lewd and
lascivious acts with a child, or indecent exposure. Acts of
consensual unlawful intercourse accomplished between two minors
shall not be included, unless more than four years difference in
age existed at the time of the acts.
* Having any outstanding warrant of arrest at time of
* Conviction of a felony under Federal or California Law.
* Any material misstatement of fact or significant
admission/omission during the application or background process may
be disqualifying, including inconsistent statements made during the
initial background interview (Personal History Statement or
Supplemental Questionnaire) or polygraph examination or
discrepancies between this background investigation and other
investigations conducted by other law enforcement agencies.
* Any forgery, alteration, or intentional omission of material
facts on an official employment application document or sustained
episodes of academic cheating.
* Employees shall not visibly display markings on the following
* Head, neck, ears, mouth, scalp, face, hands (exception: wedding
band tattoo on ring finger)
* Markings detrimental to good order are prohibited from
visibility. Inappropriate markings are not permitted to be visible
including but not limited to, imagery depicting racial, sexual,
discriminatory, gang related, violence, obscene language or any
offensive, demeaning to persons of ordinary sensibilities or
considered racist or sexist.
* Markings are prohibited from being displayed during the
* court testimony, depositions, school presentations, formal
community meetings, funerals
* This policy also does not apply to Police Recruits while they are
attending a Police Academy or participating in Academy sponsored
functions. The policy will apply to Police Recruits while they are
performing any official duty, in uniform, outside of the Police
* Body piercing or alteration to any area of the body visible in
any authorized uniform or attire that is a deviation from normal
anatomical features and which is not medically required is
prohibited. Such body alteration includes, but is not limited
* Tongue splitting or piercing.
* The complete or transdermal implantation of any material other
than hair replacement.
* Abnormal shaping of the ears, eyes, nose or teeth.
* Branding or scarification.
* Having been disciplined by any employer (including military) as
an adult for abuse of leave, gross insubordination, dereliction of
duty , or persistent failure to follow established policies and
* Having been involuntarily dismissed (for any reason other than
layoff) from two or more employers as an adult.
* Having held more than seven paid positions with different
employers within the past four years, or more than 15 paid
positions with different employers in the past ten years (excluding
military). Students who attend school away from their permanent
legal residence may be excused from this requirement.
* Having undergone personal bankruptcy more than once, having
current financial obligations for which legal judgments have not
been satisfied, currently having wages garnished, or any other
history of financial instability.
* Uttering any epithet derogatory of another person's race,
religion, gender, national origin or sexual orientation.
* Having been disciplined by any employer as an adult for fighting
in the workplace.
Keywords: City of Huntington Beach, CA, Huntington Beach , Police records Technician, Professions , Huntington Beach, California
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