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Payroll Administrator

Company: G and M Oil Company, Inc.
Location: Huntington Beach
Posted on: January 24, 2023

Job Description:

Department: Human Resources

Position Type: Full Time

Reports to: Director of HR

Compensation Type: Hourly

Manager Position: No


The Payroll Admin requires a high level of organization and attention to detail, ability to problem solve, maintain confidentiality, and the ability to execute on human resources processes. Assists in the day-to-day operations and provides comprehensive support to the daily operation of the Human Resources department in areas including, but not limited to, records management, HRIS/systems and administration. This role helps ensure compliance with applicable Federal, State, and City laws/ordinances; provides information and assistance to employees regarding human resources activities, processes, policies and procedures; prepares various correspondence and coordinates activities related to the areas of assignment; and delivers a customer-focused and effective HR support service to the department

Essential Duties & Responsibilities:

  • Work directly with and report to the Director of Human Resources regarding all HR endeavors
  • Organize, maintain and update employee HRIS information as needed
  • Verifications of employment
  • Daily activities related to the processing and control of bi-weekly payroll.
  • Payroll audits prior to transmission
  • Processing termination checks in a timely manner.
  • Coordination of payroll termination packets
  • Ad hoc payroll reporting
  • Checking and auditing timekeeping records for compliance.
  • Processing garnishments, communicating to employees, and completing paperwork in a timely manner to agencies as needed.
  • Maintaining time and attendance records, including recording accurate payroll deductions.
  • Processing manual paycheck requests.
  • Maintaining payroll and related records.
  • Accurately recording the accumulation and use of vacations, holidays, sick days, and miscellaneous leaves of absence.
  • Maintain in-depth knowledge of California Wage and Hour Regulations.
  • Generate monthly labor distribution reports and Employee Turnover reports and forward them to the appropriate manager.
  • Year-end requirements for external auditors (vacation accrual spreadsheets, etc.)
  • Assist with 401K audit and paperwork support.
  • Processing change of status for employees
  • Abide by company-enforced HR processes and current employment laws and regulations
  • Maintain in-depth knowledge of California Wage and Hour Regulations.
  • All other duties as assigned.

    Qualifications/ Requirements
    • Comfortable working in a highly visible role and high-paced environment
    • Highly organized and efficient worker; skilled at multi-tasking
    • Positive and personable demeanor
    • Ability to handle stressful situations
    • Strong communication skills, both oral and written
    • Excellent collaborator
    • Attentive listener
    • Ability to follow directions accurately and without hesitation
    • Willing to take initiative and work independently when needed
    • HR competence and knowledge of HR process and computer programs
    • Understanding, empathetic and relatable
    • Professional integrity and sense of responsibility and accountability
    • Administrator and coordinator experience
    • Bachelor's degree in human resources or related field preferred
    • 3+ years of relevant experience in HR and Payroll work
    • Strong skills using Microsoft Office Suite
    • Experience using HR software and HRIS databases, ADP Workforce Now preferred
    • Reliable and personable; enjoy working with a diverse range of individuals and ensuring employee requirements and needs are met first
      Physical Demands & Work Environment
      • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
      • This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
      • Ability to lift and/or carry up to 25 pounds from ground to waist level.
      • No Travel is required for this position.

Keywords: G and M Oil Company, Inc., Huntington Beach , Payroll Administrator, Other , Huntington Beach, California

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