Payroll Administrator
Company: G and M Oil Company, Inc.
Location: Huntington Beach
Posted on: January 24, 2023
Job Description:
Department: Human Resources
Position Type: Full Time
Reports to: Director of HR
Compensation Type: Hourly
Manager Position: No
Summary:
The Payroll Admin requires a high level of organization and
attention to detail, ability to problem solve, maintain
confidentiality, and the ability to execute on human resources
processes. Assists in the day-to-day operations and provides
comprehensive support to the daily operation of the Human Resources
department in areas including, but not limited to, records
management, HRIS/systems and administration. This role helps ensure
compliance with applicable Federal, State, and City
laws/ordinances; provides information and assistance to employees
regarding human resources activities, processes, policies and
procedures; prepares various correspondence and coordinates
activities related to the areas of assignment; and delivers a
customer-focused and effective HR support service to the
department
Essential Duties & Responsibilities:
- Work directly with and report to the Director of Human
Resources regarding all HR endeavors
- Organize, maintain and update employee HRIS information as
needed
- Verifications of employment
- Daily activities related to the processing and control of
bi-weekly payroll.
- Payroll audits prior to transmission
- Processing termination checks in a timely manner.
- Coordination of payroll termination packets
- Ad hoc payroll reporting
- Checking and auditing timekeeping records for compliance.
- Processing garnishments, communicating to employees, and
completing paperwork in a timely manner to agencies as needed.
- Maintaining time and attendance records, including recording
accurate payroll deductions.
- Processing manual paycheck requests.
- Maintaining payroll and related records.
- Accurately recording the accumulation and use of vacations,
holidays, sick days, and miscellaneous leaves of absence.
- Maintain in-depth knowledge of California Wage and Hour
Regulations.
- Generate monthly labor distribution reports and Employee
Turnover reports and forward them to the appropriate manager.
- Year-end requirements for external auditors (vacation accrual
spreadsheets, etc.)
- Assist with 401K audit and paperwork support.
- Processing change of status for employees
- Abide by company-enforced HR processes and current employment
laws and regulations
- Maintain in-depth knowledge of California Wage and Hour
Regulations.
- All other duties as assigned.
Qualifications/ Requirements
- Comfortable working in a highly visible role and high-paced
environment
- Highly organized and efficient worker; skilled at
multi-tasking
- Positive and personable demeanor
- Ability to handle stressful situations
- Strong communication skills, both oral and written
- Excellent collaborator
- Attentive listener
- Ability to follow directions accurately and without
hesitation
- Willing to take initiative and work independently when
needed
- HR competence and knowledge of HR process and computer
programs
- Understanding, empathetic and relatable
- Professional integrity and sense of responsibility and
accountability
- Administrator and coordinator experience
- Bachelor's degree in human resources or related field
preferred
- 3+ years of relevant experience in HR and Payroll work
- Strong skills using Microsoft Office Suite
- Experience using HR software and HRIS databases, ADP Workforce
Now preferred
- Reliable and personable; enjoy working with a diverse range of
individuals and ensuring employee requirements and needs are met
first
Physical Demands & Work Environment
- This job operates in a professional office environment. This
role routinely uses standard office equipment such as computers,
phones, photocopiers, filing cabinets and fax machines.
- This is largely a sedentary role; however, some filing is
required. This would require the ability to lift files, open filing
cabinets and bend or stand as necessary.
- Ability to lift and/or carry up to 25 pounds from ground to
waist level.
- No Travel is required for this position.
Keywords: G and M Oil Company, Inc., Huntington Beach , Payroll Administrator, Other , Huntington Beach, California
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