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Payroll Manager

Company: Cambro
Location: Huntington Beach
Posted on: January 14, 2021

Job Description:

SUMMARY Responsible for all aspects of preparing and distributing employees' payments, maintaining payroll records, calculating taxes, balancing payroll accounts, and supervising the Payroll Administrator. Performs a variety of complex accounting functions in the preparation, processing, maintenance, verification, and reconciliation of payroll, tax, and benefit records, including 401(k) contributions. Makes technical decisions requiring application and interpretation of data, procedures, policy, and law. Oversees on- and off-cycle payroll processing, related payroll controls, and policies and procedures; ensures that all payroll entries are processed in a compliant manner and that proper controls are followed. Reviews payroll output for accuracy and timeliness.ESSENTIAL JOB FUNCTIONS * Supervises Payroll Administrator, providing direction, training, development, support, and tools as needed.* Directs and manages payroll procedures; creates and maintains timekeeping written policies.* Identifies payroll liabilities by calculating federal and state income taxes, social security taxes, unemployment payments, and workers compensation payments.* Processes and distributes employee payments by issuing checks, direct transfers or other payment methods.* Prepares payroll reports that include savings deductions, exemptions, and insurance coverage.* Submits quarterly and year-end tax filings.* Ensures compliance with multi-state tax requirements.* Maintains current knowledge of applicable legislation related to paycheck preparation.* Conducts audits to validate internal controls to ensure accuracy and compliance with payroll and tax obligations, policies, practices, and regulations.* Ensure and support employee transfers are accurately transacted on a weekly basis.* Support managerial staff on ethical labor transfers. Ensuring that labor is not disqualified and it is properly posted according to MOS guidelines.* Post labor transfer entry to the General Ledger.* Ensures timekeeping procedures are followed as per company policy.* Trains managerial staff on all timekeeping obligations; ensures all timekeeping reflects time worked, including assisting managers with approving and/or addressing all timekeeping duties.* Coordinates activities supporting audits of payroll, taxes, and benefits.* Communicates with Company employees to answer any questions regarding payroll.* Maintains the timekeeping system database, which includes leased (temporary) employees in Timekeeper, and all Payroll fields related to Cambro employees.* Provides required information to temporary agencies for proper billing and posting to financial records.* Maintains privacy of payroll information and the database. Uses discretion in discussing matters related to taxes, finances, or insurance with employees.* Recommends improvements to payroll-related business processes.* Processes all tasks related to employee garnishments, working with various agencies to reconcile when necessary.* Records and posts payroll entries to the General Ledger.* Transmits all electronic files to outsourcing parties.* Provides excellent customer service to all levels of the organization.* Performs analysis of the data and ensures wage and tax compliance.* Researches, analyzes, and retrieves data to prepare and maintain complex payroll records, summaries, and reports.* Works independently and as a team member; pitches in when needed; establishes and maintains cooperative working relationships with all levels in the organization.* Looks for opportunities to increase efficiency and improve processes and workflows.* Maintains reliable and consistent attendance, including being punctual, and dependable in order to meet the needs of the department and the organization.* Executes each essential duty satisfactorily in order to perform job successfully.* Follows all safety procedures required in work area, wears PPE as needed, attends all safety meetings, and reports safety issues regarding equipment or unsafe/hazardous conditions.* Performs effectively as a team member, able to work well with others, open to receive and give feedback, and treats everyone with respect.* Takes ownership of own work and behavior, accepts accountability for own actions, encourages solutions, and communicates status of work/projects.* Follow all department quality standards/criteria. Raise concerns and issues to immediate manager.* Able to understand and demonstrate Cambro company culture, display company core values (Safety, Quality, Respect, and Service).* Understands department's key performance indicators and contributes to achieve these goals both individually and as a team.* Other duties as needed or required.ADDITIONAL RESPONSIBILITIES * All documentation related to the administration of the payroll software program.* All federal payroll and payroll withholding guides.* The state payroll and payroll withholding guides for each state where the Company has employees.* Federal and State Tax return forms and instructions.* Benefit plan guides, including but not limited to all health carriers and 401(k) compliance, and the respective deduction information tables.* Other guides and documentation considered necessary.* Must be able to work overtime as needed, remain flexible and open to possible schedule changes in order to meet business needs.REQUIRED QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The Payroll Manager must have current knowledge of payroll responsibilities and sufficient wage and hour experience to train the less experienced members of the team. This individual must demonstrate solid understanding in all areas of payroll, including processing, reporting, systems, taxation of wages, wage and hour laws, time and attendance, garnishment processes, and operational best practices.* Bachelor's degree in Accounting or Finance, or equivalent education, training, and/or experience, with coursework in math, accounting, finance, business management, and communication.* Certified Payroll Professional (CPP) certification.* Five years' experience in Accounting and Payroll in a mid-size to large organization.* Two years' experience supervising at least one direct report in an accounting, finance, human resources, or business function.* Ability to read and interpret documents such as safety rules, operating instructions, and procedure manuals.* Attention to detail: ensures records are accurately kept and finances are balanced properly for employee pay.* Mathematical skills: handles many important calculations, shows a thorough understanding of basic math principles and comfort with doing simple and more complex calculations.* Computer literacy: advanced understanding of payroll database software systems such as Kronos (strongly preferred), ADP, or SAP. Strong computer skills and experience with spreadsheet software such as Microsoft Excel to conduct finance tracking and create reports.* Analytical skills: able to track, audit, report, and draw conclusions on payroll data; able to visualize and create reports using software such as Power BI.* Discretion: maintains confidentiality and controls access to database and other payroll information.* Communication: strong communication skills, including effective verbal and written communication, active listening, and presenting to groups of employees and/or managers.* Leadership: guides and encourages the team; uses conflict resolution and problem-solving skills related to managing teams as well as employee finances.* Ability to write routine reports and correspondence.* Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.* Ability to comprehend and take action on organization's business practices and procedures.PREFERRED QUALIFICATIONS * Certified Payroll Specialist (CPS)* Experience with Kronos Timekeeping and Payroll functions* Able to use Power BI to create reports and visualize data* Able to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: Cambro, Huntington Beach , Payroll Manager, Human Resources , Huntington Beach, California

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