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Project Administrative Assistant / Accounting - $25/hr! DOE

Company: AppleOne
Location: Huntington Beach
Posted on: October 15, 2020

Job Description:

This Project Administrative Assistant / Accounting - $25/hr! DOE Position Features: ? Generous Benefits Package! ? Vacation and Holiday Pay! ? Work / Life Balance! Fun Group! ? Great Pay up to $25/hr! DOE PERKS! Fun and professional environment! Work/Life balance type of company. Generous health benefits and vacation package. Nice holiday party! Very low turnover at this company. GENERAL STATEMENT OF DUTIES Responsible for performing various specialized administrative and accounting functions ensuring that procedures and practices are followed in accordance with company policy and contractual obligations. Responsibilities also include branch project administration for commercial clients, including the set-up and administration of contract project information in the accounting database, administration of electronic timesheet data, processing of employee expense report data, and client billings. DUTIES AND RESPONSIBILITIES Project Administrators at this level should have an entry level understanding of project administration and be able to complete associated processes, including but not limited to the following: ? Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies, including, but not limited to: ? Review contractual elements provided on project initiation forms: contract value, budget level, scope of services, fee types, payment terms and proper authorization. ? Verify and/or edit project rate schedules and demographic data provided by project managers. ? Ensure appropriate mark-ups, tax components and invoice masks are in-line with contract provisions. ? Review and submit employee expense reports in a timely manner to facilitate payment and processing. Understand the expense reporting process and perform required unit pricing data entry in addition to any necessary corrections. ? Perform electronic timesheet administration procedures and understand the timesheet flow as it relates to labor, class codes and project billing. ? Within established deadlines, initiate billing cycle by generating and distributing prebill reports, facilitate edits per the project manager?s direction and finalize invoice with all required attachments and documentation. Submit invoices to corporate accounting for posting and to client as instructed by project manager. ? Track accounts receivable and accounts payable as needed for project processing. ? Assess project revenue by accurately identifying variances and making necessary budget changes. Enter percent complete as instructed by project manager or designated employee. Complete all tasks in accordance with monthly accounting closing schedule. ? Generate established systems reports, as required. ? Maintain all documentation in accordance with branch and corporate polices; and ? Perform related work as required. Education and Experience Associates degree from an accredited college, with concentration in accounting or finance is a plus! Minimum of one (1) year of experience in Project Administration and invoicing, preferably in a professional services firm. Language and Communication Skills Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements, correspondence and memoranda. Apply TODAY! Interviews are being conducted!! AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

Keywords: AppleOne, Huntington Beach , Project Administrative Assistant / Accounting - $25/hr! DOE, Human Resources , Huntington Beach, California

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