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Assistant Director of Finance

Company: Pasea Hotel & Spa
Location: Huntington Beach
Posted on: August 7, 2022

Job Description:

Position Summary: Assists the Director in managing all finance/accounting, purchasing and IT operations of the organization to include the production of periodic financial reports, oversight of the accounting systems, recordkeeping, and management of the comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the organization's reported financial results and ensure that reported results comply with generally accepted accounting principles (GAAP) as well as state and federal regulations. Helps ensure the integrity of the financial statements critical to the property. Assists with oversight in audits of financial statements by external auditors and regulators and ensures compliance with all reporting requirements. Builds and manages teams effectively. Primary Responsibilities/Essential Functions: 1. Manages subordinate Finance team members in areas related to finance, financial reporting, internal controls, incentives, accounting, etc. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training team members; planning, assigning, and directing work; appraising performance; rewarding and disciplining team members; addressing complaints and resolving problems. Assists with planning department goals and directs team members to achieve results. Creates a work environment that promotes positivity, teamwork, performance feedback, recognition, mutual respect, and team member satisfaction, while creating a culture of excellence in which all team members strive for maximum performance levels. Ensures staff receives any required training or attends mandatory meetings. Determines work quality expectations and sets deadlines. 2. Manages all assigned general accounting functions which may include performing month-end close process, preparing and booking journal entries, account reconciliations, procurement, shipping & receiving, inventory, variance analysis, project management and maintaining fixed asset records. Ensures the month close is completed accurately and within the monthly close cycle, including the preparation and review of all Balance Sheet account reconciliations and key accruals. 3. Assists with preparation of annual budget and monthly forecasts. Prepares reports generated by the department, including monthly, quarterly, and yearly reports. Reviews revenue reports produced by all departments. Utilizes corporate approved computer programs to analyze forecasts, cost and revenue reports. Makes decisions and takes action based on that information to maximize profitability. 4. May perform or oversee internal audit functions such as review of daily refunds and Daily Revenue Reports. Directs the development and implementation of internal controls to ensure the security of property assets and the accurate recording of assets, liabilities, income, expenses and other transactions. Assists with audit of internal financial controls to ensure compliance with SOP's to include purchasing, cash handling, receipts, disbursements, payroll and team member records related to waivers, expense reimbursement, bonuses, incentives, etc. 5. Maintains and improves financial and accounting policies and procedures; modifies organizational structure to improve operations and services delivery. 6. Ensures monthly and quarterly tax payments and reports are prepared accurately and reported in a timely manner. Ensures all property licenses and permits are renewed on a timely basis. 7. Monitors all purchases and expenses of the property. Assists department heads with the interpretation of financial data and recommends courses of action to maximize profitability. Provides timely and accurate responses to requests for information from internal and external offices 8. Resolves billing-related customer complaints and anticipates potential problems by reviewing and monitoring complaints, operational issues, business flow and team member performance to ensure high levels of customer satisfaction and quality. Notifies Management and/or Security of all unusual events, circumstances, missing items, or alleged theft. 9. Follows all safety policies and procedures. Acts on reports of potential safety issues or whenever observed and takes immediate action to resolve in emergency situations. OSHA laws require the use of Personal Protective Equipment (PPE) when performing work duties that have the potential of risk to your health or safety. Team members will be trained in the proper use and care of assigned PPE if applicable. The hotel provides the required PPE. Team member has responsibility to report defective, damaged or lost PPE or equipment that does not fit properly to their Manager. Maintains strict compliance with hotel's Hazardous Material (HAZMAT) program and familiarizes self with current MSDS. 10. Reporting to work as scheduled (on time and on regular basis) is an essential function of the job. Qualifications (relevant experience, education and training): 1. Bachelor's degree in Accounting, Finance, or related field required. 2. Five years of related and progressively responsible experience with two years supervisory/management experience in similar setting. Strong knowledge of IT and Purchasing desired. 3. Posses strong of knowledge of Generally Accepted Accounting Principles (GAAP). Ability to oversee all aspects of the accounting area including AR, AP, Credit & Collection, Payroll and General Ledger. 4. Requires ability to lead others in the department by mentoring and providing training that results in staff that meets/exceeds guest expectations and provides a high level of guest satisfaction. Ability and experience in successfully leading and coordinating staff in a high volume, time sensitive environment. 5. Must have excellent customer service/communication skills to work with guests of various social, cultural, economic and educational backgrounds for the purpose of resolving problems/complaints and providing a high level of guest satisfaction. Contacts and work materials sometimes contain confidential/sensitive information so requires ability to use discretion. 6. Requires ability to use computers programmed with accounting software to record, store and analyze information. Requires ability to oversee ERP system including working with internal and external software support as necessary. Requires advanced knowledge of MS Office applications (i.e. Excel, Word, PowerPoint, and Outlook) and ability to learn and use telephone and computer systems used at the property. 7. Completes all required training as scheduled. 8. Strong attention to detail and the ability to handle multiple tasks. Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Exceptional ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. 9. Must be able to speak, read, write and understand English to understand instructions, safety rules, and communicate with guests. 10. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, team members, guests and the general public. Must be able to speak, read, write and understand English to communicate with management, team members and guests. 11. Due to the cyclical nature of the hospitality industry, team members may be required to work varying schedules to reflect the business needs of the property. Work schedules will include working on holidays, weekends and alternate shifts. 12. Must maintain a clean appearance a...

Keywords: Pasea Hotel & Spa, Huntington Beach , Assistant Director of Finance, Executive , Huntington Beach, California

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