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Administrative Assistant

Company: Statco-dsi Process Systems
Location: Huntington Beach
Posted on: January 16, 2022

Job Description:

ProMach is a family of best-in-class product brands serving manufacturers of all sizes and geographies in the food, beverage, pharmaceutical, personal care, household, and industrial goods industries. ProMach brands operate across the entire production line: filling, bottling, and capping, decorative labeling, flexibles and trays, pharma, product handling and sterilizing, labeling, and coding, robotics end of line, and systems and integration.

At Statco-DSI, a subsidiary of ProMachs Systems and Integration business, we have a longstanding reputation in the industries we serve. We offer an extensive portfolio of integrated solutions in sanitary equipment, systems, design/build, engineering services, and software to optimize processing line performance and deliver maximum uptime to our customers.

As an industry leader and one of the largest sanitary process equipment distributors in North America for the dairy, food, beverage, and bio-pharmaceutical industries, we have eleven sales and engineering offices strategically located throughout the United States and a nationwide network of more than 150 seasoned sanitary process professionals.
We are currently looking for an experienced Administrative Specialist to provide high-quality administrative support to our team in a timely and professional manner. The successful candidate will support the administrative functions from our main office in Huntington Beach, CA.
Responsibilities:

  • Support daily operations and office tasks, such as filing, and generating reports
  • Prepare and scan confidential paperwork from the Finance department
  • Update, convert, transfer, and/or export files from Microsoft Office to Adobe or other computer application systems
  • Consistently update company directory and send monthly birthday/anniversary announcements
  • Support the Sales & Engineering departments with proposals and quotes when needed
  • Prepare, design, and create quotes with company approved verbiage using Microsoft Office and Adobe
  • Prepare and convert quotes into proposals
  • Research clients logo to create and design quotes and proposals
  • Support all departments throughout the organization with administrative tasks
  • Support the expense report process through Concur by matching employee receipts, reviewing, approving, and being the main point of contact
  • Manage and order office supplies, business cards, and other printed materials
  • Schedule WebEx and conference calls
  • Maintain inventory of company equipment (computers, cell phones, jet packs) assigned to employees
  • Maintain facility contracts, copiers, postage machine, etc.
  • Support multiple departments across the organization with administrative tasks
  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations if necessary
  • Screen phone calls and route callers to the appropriate department, person, and/or location
  • Maintain polite and professional communication via telephone, email, and mail
  • Additional duties as assigned

    Knowledge, Skills and Abilities:
    • Three to Five years of administrative support experience in a fast-paced industry
    • Advanced proficiency with Microsoft Office (Excel, Word, and Outlook) and Adobe Acrobat
    • Knowledge with Concur Travel and Expense System is a plus
    • Ability to work independently and as a team member in a professional environment
    • Strong oral and written communication skills with the ability to listen and communicate information and ideas clearly and effectively
    • Strong time-management, organizational, analytical, and computer skills
    • Strong, consistent, and timely follow-up skills
    • Excellent mathematical skills required
    • Ability to identify problems quickly with strong problem-solving skills
    • Strong organizational, analytical, critical thinking, and project management skills
      Statco-DSI offers a competitive compensation and benefits package including medical, dental, vision, life, AD&D, STD, LTD, Paid Time Off, and 401k with company match.by Jobble

Keywords: Statco-dsi Process Systems, Huntington Beach , Administrative Assistant, Administration, Clerical , Huntington Beach, California

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