Executive Office Administrator

Company: BOEING
Location: Huntington Beach
Posted on: January 15, 2022

Job Description:

Job Description
At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
The Boeing Company's Enterprise Technology Organization (ETO) is currently seeking an Executive Office Administrator to join their team.

This exciting opportunity will support a global network of 6 executives at Vice President, Senior Director and Director Level, as well as support high-level visitors and external customer engagement.

Position Responsibilities:
Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards

Collects and compiles data to provide visibility of status for traveler's review and/or signature

Creates, edits and maintains electronic and written communication

Tracks and maintains information relative to department and business operations

Verbally communicates a wide variety of information to multiple audiences

Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information

Prioritizes and schedules management-level employee time and availability for efficient use of time

Tracks and maintains designated conference room schedules for availability and efficient use of resources

Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources

Orders and maintains office supplies

Plans and implements logistics for internal and external events

Provides guidance to less experienced employees

Works under minimal supervision

Induction of new employees

Self-starter - anticipates management needs

This position allows telecommuting. The selected candidate will be required to perform some work onsite at one of the listed location options.

Employer will not sponsor applicants for employment visa status.

Basic -Qualifications (Required Skills/Experience):
5+ years of experience in coordinating and processing travel arrangements, generating expense reports and reconciling corporate credit card charges

5+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members

5+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint

3+ Experience managing executive schedules and calendars using Microsoft Outlook across multiple time zones

Experience with organizing and facilitating WebEx meetings (or similar online meeting tools)

Experience in creating, editing and maintaining electronic and written communication

Preferred Qualifications (Desired Skills/Experience):
Experience collecting, assessing, organizing, synthesizing, and analyzing data; summarizing findings and developing conclusions and recommendations

Strong relationship building skills; experience and flexibility to work with different leadership styles

Experience with event planning and managing external visitors, including high-level delegations from government officials to international partners

Experience working with outside partners and vendors for events

Experience managing and organizing multiple deliverables and deadlines with minimal direction

A team player, able to work in collaborative environment

Typical Education & Experience:
Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 4 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+2 years' related work, Bachelor, etc.).

Relocation:
Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.

Drug Free Workplace:
Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Shift Work:
This position is for 1st shift.

Vaccination Requirements:
Boeing is implementing new requirements for employees to be fully vaccinated from COVID-19 or have an approved reasonable accommodation based on local legislation in several countries. Please refer here for current vaccination and/or reasonable accommodation requirements, and timelines based on location.

Equal Opportunity Employer:
Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

Keywords: BOEING, Huntington Beach , Executive Office Administrator, Administration, Clerical , Huntington Beach, California