Manager of Accounting, Personal Care

Company: Best Formulations
Location: Huntington Beach
Posted on: May 25, 2023

Job Description:

GENERAL DESCRIPTION


The Manager of Accounting's duties will be to ensure timely & accurate accounting data in General Ledger, Accounts Payable & Accounts Receivable functions, maintain data in the ERP system, contacts with vendors, customers & employees, reconciliation of accounts, generate reports, assist with annual CPA audit, AR collection, ensure accurate documents retention to maintain an accurate set of books along GAAP.


ESSENTIAL JOB DUTIES/RESPONSIBILITIES


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Essential job functions and duties include, but are not limited, to:


Ensure accounting records accuracy and accurate records retention.

Manage, guide and work with the Accounting team to achieve departmental goals.

Analyze, research, track, and resolve accounting problems.

Assist in the annual audit with CPA firm.

Verify that vendors are paid timely, and payments are timely collected from customers.

Promptly resolve any payment and collection issues by direct intervention.

Inventory analysis and reconciliation.

Review material costing and actual costing vs customer quotes.

Receive and review invoices while overseeing various cost controls.

Promptly report any emerging issues to upper management.

Records business transactions and key daily worksheets to the general ledger system.

Prepares reports when needed and analyzes reports to maintain and improve data accuracy.

Continuously promotes task and data efficiencies for the department.

Conducts pre-month-end, pre-quarter-end, and pre-year-end routines.

Conducts month-end close review of P&L and Balance Sheet to ensure accuracy of numbers.

Complies with all Company policies and procedures, including safety rules and regulations.

Oversee and ensure accuracy of financial data in ERP system.

Performs new/other job duties, assignments, and/or special projects, as directed by management.


SUPERVISORY DUTIES


Performs various leadership duties and job tasks within assigned department and/or work area, ensuring that all applicable safety laws/regulations and state/federal employment laws that pertain to the position are followed in accordance with Company policies, procedures, standards, and work rules.


Supports Company policies, procedures, and work rules and ensures that department employees comply with policies, standards, and work rules.

Assists with interviewing and selection process of new hires for the department, ensuring that non-discriminatory laws and guidelines are followed.

Provides coaching, guidance, and training to department employees; ensures that employee meets company standards and work expectations as required by job description.

Reviews safety rules with new department employees, ensuring that Company safety policies and work rules, as well as machinery safety rules and guidelines are understood, before the worker is allowed to operate machinery independently; participates in injury/accident investigations, and completes necessary reports; conducts daily safety inspections of machinery and work area.

Counsels and disciplines employees, as needed, to ensure compliance with Company policies, standards, and work rules.

Sets a positive example of leadership to others within the department and throughout the organization; promotes a leadership style that encourages open communication, positive team-building efforts, and employee morale.

Completes 90-Day and thereafter annual employee performance evaluations for all department employees.

Participates in employee suspension and termination meetings.

Performs other supervisory and managerial duties as needed/requested by senior management.


QUALIFICATIONS


The requirements listed below are representative of the knowledge, skills, and/or abilities required for the job:


Able to oversee, train and work with others.

Advance accounting knowledge.

Attention to details and deadlines.

Excellent computer skills, in depth knowledge of accounting software and MS Excel.

Proficient written, oral communication, and presentation skills.

Ability to present information in one-on-one and in group settings.

Ability to keep a high-level of confidentiality.

Ability to maintain a positive, professional, cooperative demeanor, conduct, and working relationship with peers, management, employees, customers and vendors.

Ability to adapt quickly and effectively to workplace changes and new job duties/responsibilities.

Proficient troubleshooting, problem-solving skills.

Able to occasionally work late and/or during weekends when necessary.

Effective interpersonal communication, planning, & organization, including multitasking.

Ability to acquire knowledge of the ERP software, our manufacturing methods, procedures, and continuous improvement of group and self.

Ability & willingness to comply with and support Company policies, procedures & work rules, including GAAP, cGMP, SOP and FDA procedures & regulations.

Must be able to represent the Company in a positive and professional manner at all times.


SELECTION GUIDELINES


The appropriate knowledge, skills and abilities required for this position are achievable through the following combination of education, work experience and training:


A BA/BS in business, finance or accounting, MBA a plus.

Minimum of 5 years of accounting work experience.

Manufacturing and inventory experience is required.


PHYSICAL DEMANDS & WORKING CONDITIONS


The essential functions of this job require the employee to perform the following physical activities during the course of work:


Communicates orally with management, employees, co-workers, vendors, suppliers, governmental compliance agencies, and the general public by telephone or in person, in one-on-one or group settings.

Required to stand, walk, and sit for extended periods of time during the course of work shift.

Routinely required to stoop, bend, kneel, lift, and reach, in the performance of job function.

Requires the essential use of hands, speech, eyesight, and hearing.

Lifting limitations for this position: 25-30 lbs.

Vision requirements include close and distance vision, color vision, peripheral and depth vision, and the ability to adjust focus as needed.

Requires incumbent to sit and operate a computer for extended periods of time during the course of a workday, and the ability to proficiently use the computer keyboard for typing.

Noise level for this work environment is typically low to moderate.

Periods of odoriferous environment.


Note: The Company reserves the right to modify, update, change and/or make corrections to this job description, at the sole discretion of senior management, at any time during the employee's employment term, at the sole discretion of management.


Best Formulations is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Best Formulations will work with applicants to meet accommodation needs that are made known to Best Formulations in advance.

Keywords: Best Formulations, Huntington Beach , Manager of Accounting, Personal Care, Accounting, Auditing , Huntington Beach, California