Director of Finance
Company: Pasea Hotel & Spa
Location: Huntington Beach
Posted on: May 13, 2022
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Job Description:
Position Summary: Responsible for managing all
finance/accounting, purchasing and IT operations of the
organization to include the production of periodic financial
reports, oversight of the accounting systems, recordkeeping, and
management of the comprehensive set of controls and budgets
designed to mitigate risk, enhance the accuracy of the
organization's reported financial results and ensure that reported
results comply with generally accepted accounting principles (GAAP)
as well as state and federal regulations. Ensures the integrity of
the financial statements critical to the property. Provides
oversight in audits of financial statements by external auditors
and regulators and ensures compliance with all reporting
requirements. Builds and manages teams effectively. Primary
Responsibilities/Essential Functions: 1.Provides guidance and
direction to ensure overall departmental success. Manages
subordinate Finance team members in areas related to finance,
financial reporting, internal controls, incentives, accounting,
etc. Carries out supervisory responsibilities in accordance with
the organization's policies and applicable laws. Responsibilities
include interviewing, hiring, and training team members; planning,
assigning, and directing work; appraising performance; rewarding
and disciplining team members; addressing complaints and resolving
problems. Responsible for planning department goals and directing
team members to achieve results. Creates a work environment that
promotes positivity, teamwork, performance feedback, recognition,
mutual respect, and team member satisfaction, while creating a
culture of excellence in which all team members strive for maximum
performance levels. Ensures staff receives any required training or
attends mandatory meetings. Determines work quality expectations
and sets deadlines. Participates in various meetings as designated.
Maintains understanding of rate strategy and tracks ADR and
occupancy. 2.Participates in the hiring process by interviewing
potential team members and selecting those that best meet staffing
needs. Participates in management training. Follows all Human
Resources policies. 3.Managesall general accounting, purchasing,
and IT functions which includes performing month-end close process,
preparing and booking journal entries account reconciliations,
procurement, shipping & receiving, inventory, variance analysis,
project management and maintaining fixed asset records. Ensures the
month close is completed accurately and within the monthly close
cycle, including the preparation and review of all Balance Sheet
account reconciliations and key accruals. 4.Prepares annual budget
and monthly forecasts. Prepares reports generated by the
department, including monthly, quarterly, and yearly reports.
Review revenue reports produced by all departments. Utilizes
corporate approved computer programs to analyze forecasts, cost and
revenue reports. Makes decisions and takes action based on that
information to maximize profitability. 5.Performs or oversees
internal audit functions such as review of daily refunds and Daily
Revenue Reports. Directs the development and implementation of
internal controls to ensure the security of property assets and the
accurate recording of assets, liabilities, income, expenses and
other transactions. Audits internal financial controls to ensure
compliance with SOP's to include purchasing, cash handling,
receipts, disbursements, payroll and team member records related to
waivers, expense reimbursement, bonuses, incentives, etc.
6.Develops, maintains and improves financial and accounting
policies and procedures; modifies organizational structure to
improve operations and services delivery. 7.Ensures monthly and
quarterly tax payments and reports are prepared accurately and
reported in a timely manner. Ensures all property licenses and
permits are renewed on a timely basis. 8.Monitors and approves all
purchases and expenses of the property. Assists department heads
with the interpretation of financial data and recommends courses of
action to maximize profitability. Provides timely and accurate
responses to requests for information from internal and external
offices 9.Resolves billing-related customer complaints and
anticipates potential problems by reviewing and monitoring
complaints, operational issues, business flow and team member
performance to ensure high levels of customer satisfaction and
quality. Notifies Management and/or Security of all unusual events,
circumstances, missing items, or alleged theft. 10.Follows all
safety policies and procedures. Acts on reports of potential safety
issues or whenever observed and takes immediate action to resolve
in emergency situations. OSHA laws require the use of Personal
Protective Equipment (PPE) when performing work duties that have
the potential of risk to your health or safety. Team members will
be trained in the proper use and care of assigned PPE if
applicable. The hotel provides the required PPE. Team member has
responsibility to report defective, damaged or lost PPE or
equipment that does not fit properly to their Manager. Maintains
strict compliance with hotel's Hazardous Material (HAZMAT) program
and familiarizes self with current MSDS. 11.Reporting to work as
scheduled (on time and on regular basis) is an essential function
of the job. Qualifications (relevant experience, education and
training): 1.Bachelor's degree in Accounting or Finance required.
CPA preferred. 2.Eight or more years of related and progressively
responsible experience with two years management experience in
similar setting. Strong knowledge of IT and Purchasing desired.
3.Posses strong of knowledge of Generally Accepted Accounting
Principles(GAAP).Ability to oversee all aspects of the accounting
area including AR, AP, Credit & Collection, Payroll and General
Ledger. 4.Requires ability to lead others in the department by
mentoring and providing training that results in staff that
meets/exceeds guest expectations and provides a high level of guest
satisfaction. Ability and experience in successfully leading and
coordinating staff in a high volume, time sensitive environment.
5.Must have excellent customer service/communication skills to work
with guests of various social, cultural, economic and educational
backgrounds for the purpose of resolving problems/complaints and
providing a high level of guest satisfaction. Contacts and work
materials sometimes contain confidential/sensitive information so
requires ability to use discretion .Exceptional technical writing
skills required. 6.Requires ability to use computers programmed
with accounting software to record, store and analyze information.
Requires ability to oversee ERP system including working with
internal and external software support as necessary. Requires
advanced knowledge of MS Office applications(i.e. Excel, Word,
PowerPoint, and Outlook)and ability to learn and use telephone and
computer systems used at the property. 7.Completes all required
training as scheduled. 8.Strong attention to detail and the ability
to handle multiple tasks. Uses logic and reasoning to identify the
strengths and weaknesses of alternative solutions, conclusions or
approaches to problems. Exceptional ability to solve practical
problems and deal w ith a variety of concrete variables in
situations where only limited standardization exists. Ability to
interpret a variety of instructions furnished in written, oral,
diagram or schedule form. 9.Must be able to speak, read, write and
understand English to understand instructions, safety rules, and
communicate with guests. 10.Ability to read, analyze, and interpret
general business periodicals, professional journals, technical
procedures, or governmental regulations. Ability to write reports,
business correspondence, and procedure manuals. Ability to
effectively present information and respond to questions from
groups of managers, team members, guests and the general public.
Mus...
Keywords: Pasea Hotel & Spa, Huntington Beach , Director of Finance, Accounting, Auditing , Huntington Beach, California
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